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Baltic Information & Security Systems
 
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Address: Slokas iela 13A, Rīga, LV-1048, Latvija
Phone: +371 67603360, 67611722, 67805805 (serviss)
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Systems & Solutions Access control systems Time attendance - DAccess Reports
Work time accounting is one of possibilities to rise an efficiency and a work quality of employees. According to the Proudfoot company's data more than one third of the working time is being wasted without any result. A half of the time losses are blamed on a wrong planning and processes management, 30% from these losses dues to lack of a necessary control over the personnel, and 20% - the result of a low motivation and education of personnel.

The software provides:

  • a control and accounting of working time; 
  • to determine the salary paying only for the really worked hours;
  • providing every employee with a customized work schedule (fixed, in shifts, sliding etc.),  accounting overtime and other custom situations;
  • to reduce possibility of human errors, mistakes and manipulation;
  • automatically generate reports (timetables) of worked time; no need to make them manually. 

Original information is usually gathered by access control system on the company, but special terminals also can be used without linking them to the control access records.

We offer different technical solutions for accounting the working time depending on specialities of the company (including management options), earlier installed hardware and software. We offer cost effective solutions using time accounting terminals. DAccess Report software can use data from existing access control system or work together with DAccess system.



DAccess Report

Software generates reports on the actual worked time based on entry/exit events (reader, card, date, time). For example, if employee arrived at workplace 8:56 and left 17:49, the worked time is 8:53.

In real life employees can leave premises of enterprise numerous times and return numerous times as well as arrive/leave outside working time- like before the working time. Every enterprise has its own policy regarding work time management for employees of different levels. Requirements on being at workplace during particular time can be very different for top management, sales managers and employees.

Employees don't arrive at work in time (including cases without justification), get sick, leave for vacations, take days off, leave in business trips etc. In fact, main target for reports system- comparing really worked time with schedule for particular employee and release information which would suit top management, accounting and chiefs of departments.

DAccess Report functions and possibilities:
  • input of the basic information about the work schedules for all categories employees;
  • a comparison of the really worked time with working schedule;
  • a possibility of data correction (e.g. entering the reason of abscence or a correction of worked hours, taking into account a local business trip);
  • a provision with various information at the request of company management, accountants and department managers. 


Employees register their arrival and leave. Therefore, raw DAccess information collected from equipment (readers) only provides confirmation of employees placement at his/her workplace. Usually enterprise has responsible personnel with rights to enter corrections into system- justifying information on reasons why employees are not present. It is very responsible work connected to salary calculation- for that reason all changes are logged.

In reality correction are being entered at later date. For example, employee missed work on Thursday and Friday, but provided doctors note on Monday - in such case 2 missed working days are changed to sick leave when calculating salary. Same process is used for business trips, lunch breaks (if not clearly defined in internal rules), allowed late arrivals.

When the employee is present at work, his status and salary can also change depending on are the given hours usual workin hours, overtime, night work, work during weekend/holidays etc.

This way dAccess Reports module allows not just checking reports on time worked, but also enter basic information on work schedules, correct worked hours and control how the really worked time correlates to the planned one. The type of corrections and responsible employees are usually decided by internal policies of the enterprise.



Some software screenshots

Summary report 


Work time accounting graph

Registrations report

Work schedules and work groups